Corporate Finance- Paralegal/Management Assistant

Context

As a Management Assistant/Paralegal you provide high level organizational, administrative, first line of control and finance support to the CEO and COO of Degroof Petercam Corporate Finance (DPCF). Reporting directly to the COO, the Management Assistant provides executive support in a one-on-one working relationship though serves also as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations. 

Your position

As Management Assistant/Paralegal, your main tasks will include: 

• Managing sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company;
• Assisting COO in the 1st line of controls and provide overall coordination regarding the compliance and risk obligations of DPCF.
• Sustaining a daily calendar of meetings and events, organizing complex calendars and schedules as well as resolving any scheduling issues;
• Preparing presentations, agendas, reports, and other documents by using where possible the correct templates;
• Arranging internal and external meetings: schedule calendars, book rooms, prepare and send agenda of meetings, follow-up after meetings, … ;
• Organizing and following-up on travel arrangements and documents (flight and train bookings, hotel reservations, etc.) and preparing related expense reports;
• Handling telephone calls: taking clear messages, identifying key persons to transfer calls, assessing urgency and giving appropriate answers to standard questions; following-up to ensure our high level of client service is maintained;
• Reviewing and processing emails and inquiries on own initiative and prioritize actions to be taken; keeping databases up to date and managing the filing of documents;

Your profile

• A Bachelor or even Master degree combined with a proven experience as Paralegal or Management Assistant to C-level;
•  Fluency in written and spoken in French, Dutch and English;
• Creative and enjoys working within an entrepreneurial environment;
• The ability to exercise good judgment in a diversity of situations, strong administrative and organizational skills, great follow-through skills and the ability to maintain a realistic balance among multiple priorities;
• Excellent communication and time management skills with a proven ability to meet deadlines; 
• Highly professional, clear and assertive in both written and spoken communication;
• The ability to function well in a high-paced environment;
• Advanced user in Word, PowerPoint and Excel;
• Discrete, with the ability to handle confidential information;
• Pro-active and hands-on; motivated and flexible;
• Both a team player but also happy to work in an independent and autonomous way;
• You like to work in a dynamic team and are not resistant to change;
• You are interested in the financial sector, having experience in the sector is not considered as a must.

Our offer

For more than 150 years, Degroof Petercam has been a reference investment house. Entrepreneurship is our DNA, expertise is our fuel. You will become part of a company with highly skilled, talented and passionate experts that aim for nothing less than excellence. The impact of our work goes beyond profit by looking at business from a broader perspective, challenging those who want to intellectually. As a part of Indosuez Wealth Management and Crédit Agricole, we offer our people ongoing learning and development and mobility on an international scale. 

In addition to our fascinating work environment, we also offer:

•    A broad offer of learning & development programs including a Degroof Petercam Academy for both professional and personal goals.
•    An attractive and market conform compensation package
•    Flexible working hours & teleworking
•    An Employee Social Engagement Program
•    Access to the same Private Banking Expertise as our clients